
Recruitment Setup Checklist
- Write a single-page job description that states the exact contract type (CDI, CDD, or intérim), weekly hours (35h base, or a forfait for managers), gross monthly pay range, and location.
- Confirm the applicable collective agreement (convention collective) for the role and check its minimum salary grid before you post a figure.
- Publish the vacancy on France Travail plus one or two channels that match the role — Indeed or APEC for managers, local job boards or shop-window ads for line staff.
- Set a scoring grid with 4-5 weighted criteria (experience, availability, language level, right to work) so every applicant is judged the same way.
- Prepare a two-question phone screen script to filter on start date and salary expectations before booking full interviews.
- Verify the candidate's right to work in France: an EU/EEA passport or a valid titre de séjour authorising employment.
- Book interview slots with a named decision-maker so an offer can be made within 48 hours of the final round.
- Draft the promise of employment (promesse d'embauche) template with role, pay, start date and location filled in and ready to send.
New Hire Onboarding Checklist
- File the Déclaration Préalable à l'Embauche (DPAE) with URSSAF before the employee's first hour of work — this is mandatory.
- Sign the employment contract on or before day one, in French, with trial period (période d'essai) duration clearly stated.
- Register the new hire with your health insurance (mutuelle) and pension bodies, and collect their carte Vitale and bank RIB.
- Book the mandatory pre-employment or early medical visit (visite d'information et de prévention) with the occupational health service.
- Prepare workstation, access badges, uniform or PPE, and login credentials so they are ready before arrival.
- Assign a named buddy or line manager for the first two weeks and schedule a check-in at day 1, day 7 and day 30.
- Deliver the internal rules (règlement intérieur), safety briefing and any DUERP-related instructions relevant to the role.
- Set 30/60/90-day objectives and confirm the date on which the trial period will be reviewed or renewed.
Quick Reference: French Hiring Facts
- The legal full-time working week is 35 hours; hours beyond that are overtime and paid at an increased rate set by law or agreement.
- Trial periods for a CDI are typically 2 months for employees/workers, 3 months for supervisory staff (agents de maîtrise) and 4 months for executives (cadres), renewable once if the agreement allows.
- The DPAE must be filed no earlier than 8 days before, and no later than the moment of, the start of work.
- Standard paid leave accrues at 2.5 working days per month worked, giving 5 weeks per full year.
- A CDD (fixed-term contract) can only be used for a defined, temporary reason and generally cannot exceed 18 months including renewals.
- At the end of most CDDs, employees are owed a precarity bonus (prime de précarité) of around 10% of total gross pay.
Which contract should I use for seasonal or short-term line staff?
A CDD is appropriate when the need is genuinely temporary, such as a seasonal peak or replacing an absent employee, and requires a valid stated reason. For flexible short assignments where you would rather not manage the paperwork, an intérim arrangement through a staffing partner is often simpler. If the need is ongoing, a CDI is the safer and usually cheaper long-term choice.
How long does it realistically take to fill a role in France?
For line staff with a clear job description and a warm candidate pool, two to four weeks from posting to first day is achievable. Manager and cadre roles typically take four to eight weeks because of longer notice periods and more interview rounds. Delays most often come from unclear briefs, slow decisions, or notice periods the employer forgot to factor in.
What is the difference between HR outsourcing and using a recruitment agency?
A recruitment agency finds candidates and hands them over; the employment relationship stays with you. HR outsourcing goes further and can cover ongoing tasks such as payroll, contract administration, onboarding and compliance. Many employers combine both: outsourced recruitment to fill roles quickly and outsourced HR admin to keep the paperwork correct.
Do these checklists cover my legal obligations completely?
They cover the core steps most employers need, but your obligations also depend on your sector's collective agreement, company size and specific role. Treat the checklists as a practical starting point rather than legal advice, and confirm details against your convention collective. If in doubt, ask us to review your process.
Can I hire someone before their DPAE is filed?
No. The DPAE must be filed with URSSAF before the employee begins work, and starting someone without it exposes you to significant penalties. In practice, file it as soon as the start date and identity details are confirmed, and always before the first hour worked.
Can you help us run the whole hiring and onboarding process?
Yes. We can handle sourcing, screening and interviewing, prepare compliant contracts, and manage onboarding steps such as the DPAE and medical visit scheduling. Request staffing support and we will map the process to your roles, sector agreement and timeline.
Guides
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A step-by-step guide to hiring reliable line staff, from writing job ads to screening and making offers in the French market.
A guide to recruiting managers
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An employee onboarding checklist that works
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HR outsourcing explained
What HR outsourcing covers, when it makes sense, and how delegating staffing and admin tasks can help small teams scale.
How to screen and interview candidates
Practical methods for screening applications and running fair, effective interviews to identify the right candidates.
Hiring basics in the French labour market
An overview of key considerations when hiring in France, including contracts, local practices and workforce planning.